Excel

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Summary

Excel is a great, multipurpose, WYSIWIG tool for data exploration. It is widely used and available, though not free.  There are many resources and tutorials for learning it. Notable data features include Pivot Tables, formulas and charting tools.

Link: Excel

Cost: ~$115 for Microsoft Office 2011 for the Mac

Screenshots

Excel Excel

What is the tool designed to do? Who is it designed for?

Excel is designed to work with tables – rows and columns – of data. It can work with data sets that are very large (at least in the hundreds of thousands of rows). You can sort and filter those rows easily. You can easily sort and format your data, write formulas for aggregating your data, and use Pivot Tables to create custom views and reports on the data. PivotTables set Excel apart from other WYSIWIG tools – they are extremely easy to use once you are up to speed and give you quick insight into large data sets, including where you might need to clean up the data. Excel also has a number of fairly sophisticated charting features to create visualizations. If you don’t like how the visualizations look then you can always export the images and clean them up in Photoshop or Illustrator. Advanced users can write macro scripts or use Python to interface with Excel.

Excel is designed for many different end users from accountants to journalists. This is the possible down side of Excel – there are so many features and possible applications that it can occasionally seem overwhelming to get started.

How do you learn it?

Opening a file and messing around with it in Excel is super easy. To learn more advanced features like PivotTables, the videos at Lynda.com are great if you have access. Lynda.com also has very introductory videos

that can give you an overview of the user interface. There are also plenty of free versions on YouTube. Microsoft’s site has a number of tutorials and short videos for specific tasks. And there is a whole online forum dedicated to answering Excel questions at MrExcel.com.

Our recommendation to get started is to open the program and use it as much as you and then seek out help for specific tasks that you need to accomplish in Excel.

How long has the tool been around? Who authored it?

Microsoft created and maintains Excel as part of its Office suite of tools (which also include Word and Powerpoint). Some version of Excel has been around since 1982. It was originally called Multiplan and designed as a spreadsheet competitor to Lotus 1-2-3.

Do you think it’ll be around in 5 years?

It is highly likely that Excel will be around in 5 years. Microsoft has maintained and upgraded it for many years and it has a significant worldwide userbase. Microsoft has been around for a long time. Competition for Excel is growing in the form of people using Google Sheets, which is free and now includes many of Excel’s features such as PivotTables. Excel is differentiating itself with new features like Power Queries and connecting to APIs right from the application. If you are worried about archival concerns then your best bet is to save your files as .CSV format so that they can be imported into a range of spreadsheet and visualization applications.

Recommendation

While not the sexiest tool in the box, Excel is a reliable powerhouse when it comes to working with data. You can explore, analyze and visualize data in Excel. It is easy to learn because there are many resources (and many free) online to learn. It’s worth taking the time to learn Excel.

Examples of data stories that used this tool

 

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Contributors to this page

Catherine D'Ignazio
By: Catherine D'Ignazio

Catherine is an Assistant Professor of Civic Media and Data Visualization at Emerson College.

kanarinka
By: kanarinka

kanarinka is Catherine D'Ignazio's test user and alter ego.